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Recruitment

Recruitment gamification with a leaderboard for the desk work, not only the placements.

Novigem scores the screening notes, submittals, interview feedback and client calls your consultants log in Salesforce, on the objects your ATS already uses. Points land when the record saves, and every desk can see the work that leads to the next placement.

01 · The problem

The billings board counts placements. Nothing counts the work.

Consultants know exactly where they stand on placements. The calls, notes, submittals and feedback that produce those placements go unlogged, and the candidate database pays for it.

  1. 01

    The screening call stays in one head

    A twenty-minute call with a candidate becomes two lines, or nothing. Salary expectations, notice period and why they want to move live in the consultant's notebook.

  2. 02

    Submittals go quiet after the client says no

    The candidate was submitted, interviewed and turned down. Why they were turned down never reaches the record, so the next brief makes the same mistake.

  3. 03

    The database decays

    When a consultant leaves or a role reopens, the next person searches the database and finds names without context. They source the same candidate again from scratch.

02 · What changes

A second leaderboard, for every stage of the desk.

Novigem scores each step from sourced to placed on the record that proves it. A screening note, a submittal, interview feedback: points land when the record saves, weeks before any of it shows up as a placement.

Perm desk · this month
Ranked by placements. Moves when a deal closes.
Placements
Rank
  1. AK
    3
    #1
  2. JM
    2
    #2
  3. TL
    1
    #3
  4. RS
    0
    #4
Illustration with invented figures. Same four consultants, same month. RS has no placement yet, so the billings board shows nothing of RS's month. Switch to the activity board to see the work behind it.
03 · What you get

Rules on the objects your ATS already uses.

  • Screening note
    Task
    Subject starts with "Screening", Description word count at least 30
    +10
  • Submitted to client
    Your Application object
    Status is changed, Status equals "Submitted to client"
    +20
  • Interview feedback
    Your Interview object
    Feedback is changed, Feedback word count at least 20
    +15
  • Placement made
    Your Placement object
    Record created
    +50
  • Client call logged
    Task
    Type equals "Call", Subject starts with "Client"
    +5
  • New job brief
    Opportunity
    Stage equals "Brief taken", Description word count at least 25
    +15

Illustration of a rule set. Field and status names differ per ATS; your admin points each rule at the fields your org uses.

Weekly sprints and monthly challenges

Run a recurring challenge on submittals with feedback, or a one-week sprint on screening notes. Goal pace tells each consultant how far behind they are and what it takes to finish.

Boards scoped by desk

Limit a rule, challenge or leaderboard to one team, so the contract desk is ranked against the contract desk and a new starter is not measured against a ten-year biller.

Team Pulse for the team lead

Engagement, goal pace and last activity per consultant on one screen, with the people who need attention at the top.

Rule Simulator for the admin

Pick any record and see exactly why it did or did not score. Useful when every ATS names its fields differently.

Setup: Tasks, Events and Opportunities score out of the box. For Job, Application, Interview and Placement, register the object in Novigem Admin and add one record-triggered Flow that calls the packaged Evaluate Record with Novigem action. No Apex, and everything still runs inside your org.

Battle · ends Friday
Day 4 of 5
Submittals with interview feedback
Perm desk
18
AKJMRSTL
Contract desk
14
BVLNPD
RS · weekly streak
W1
W2
W3
W4
W5
W6

Five weeks in a row with points earned. One more week sets a new personal best.

Illustration with invented figures.

04 · For the consultant

Consultants already compete. Give them more to win.

Recruiters like a leaderboard. Novigem adds battles, streaks and badges that reward the consistent desk work, so the consultant building next quarter's placements is visible this week.

  • Head-to-head battles: desk against desk, or consultant against consultant, on the same rule
  • Weekly sprints with goal pace, so everyone knows what it takes to finish
  • Weekly streaks and personal bests, for consultants who earn points week after week
  • Badges for consistency, designed in the Badge Builder and collected on each profile
  • Badges announced in Chatter, and the leaderboard on the office TV with the Novigem Wallboard
05 · Impact

Measured on your own candidate records, in six weeks.

The pilot takes a baseline before the first challenge starts and compares at week six. These are the numbers a recruitment pilot usually tracks.

  • Candidate records with a screening note

    Share of candidates screened in the period with a note above your word threshold

  • Submittals with interview feedback recorded

    Share of submittals that reached interview and have feedback filled in

  • Client calls logged per consultant

    Logged client calls per consultant per week, by desk

You only pay if you continue after week six. Start a pilot

Fit

Is Novigem right for your agency?

Good fit if
  • Agencies that run their desk on Salesforce, with Jobs, Applications and Placements as Salesforce records
  • Team leads who already run a billings board and want the work behind it visible too
  • Desks that compete anyway and would rather compete on something that builds the database
Not ideal if
  • Agencies whose ATS lives outside Salesforce and only syncs a summary in
  • Teams that want commission or billing calculations. Novigem scores activity; it does not pay it
  • Consultants who never log a call or update a candidate record themselves
FAQ

Questions from recruitment teams

Does Novigem work with our ATS on Salesforce?
If your ATS stores Jobs, Applications, Interviews and Placements as Salesforce objects, yes. Register each object once in Novigem Admin and add one record-triggered Flow that calls the packaged Evaluate Record with Novigem action. Tasks, Events and Opportunities score out of the box. No Apex, and everything runs inside your org.
Will consultants game it with one-line notes?
A rule can require a minimum word count, a specific status change or a field to be filled, so a one-line note or an empty feedback field earns nothing. The Rule Simulator shows the admin why any record did or did not score.
Does it replace our billings board?
No. Keep it. Give the Placement rule the largest points value so billings still count, and run an activity leaderboard alongside it for the screening, submittal and feedback work that leads to placements.
Can two desks compete against each other?
Yes. A head-to-head battle puts two people or two teams on the same rule until an end date, and the one ahead at the end date wins. Leaderboards can also be scoped to one desk, and the Novigem Wallboard can show them on the office TV.
Does candidate data leave our Salesforce org?
No. Novigem is a managed package that runs inside your org and has passed the Salesforce security review. Rules read the records where they are; nothing is copied to an outside service.
What does it cost for a recruitment team?
The same plans apply: EUR 399/month for 5 to 15 users and EUR 699/month for 16 to 30, with a 6-week pilot where you only pay if you continue.

Novigem for other teams

All teams